Temporary Use Application

  • Type
  • TEMPORARY USE APPLICATION HAS BEEN UPDATED AS OF SEPTEMBER 26, 2023

    SEC. 15-9. The application for the permit shall be filed not less than thirty (30) days before the first performance and shall contain the following information. Any event application submitted less than the aforementioned time frame is subject to denial

    Please submit a detailed explanation in a letter of your temporary use/public entertainment. This should be attached to the application as a letter in MS word or PDF format. Please include any details about the nature of the event including but not limited to: 

    • Expected number of attendees
    • Setup start time
    • Breakdown end time
    • A complete list of vendors including the business name, contact, phone number, address, and what they sell (items or food), if applicable
    • Items to be sold 
    • Name of the company holding/ hosting the event
    • All food truck owners and operators, etc. 
    • State if outside speakers will or will not be utilized (this includes amplified music live and/or DJ, master of ceremonies, etc.) 
    • State in your letter if you are providing food sales/service

    If the event is sponsored by a non-profit organization, provide a copy of your non-profit tax exempt certification.

    Submit an accurate site plan showing each of the following

    • Location of event 
    • Tent locations and dimensions (For tents over 400 square feet, that have sides or will be open after dark - a detailed layout of the tent with the emergency lights, exit lights, exit doors and fixtures indicated shall be required.)
    • Emergency exits (along with ingress and egress and fire exit plan)
    • Traffic flow
    • If outdoor speakers are to be used, mark the location of any and all speakers and the directions they face. Show the location and the direction of sound (speakers shall face away from residential neighborhoods). 
    • Food trucks
    • Parking areas
    • Booths, exhibits, tables, etc.
    • Fencing
    • Lighting
    Any application with a site plan missing any of the above items is subject to denial. 

    With each public entertainment permit, a liability, fire and comprehensive insurance policy shall be provided reflecting the City of Grapevine listed as an additional insured party for an adequate and reasonable amount of insurance as determined by the City Manager, in an amount not less than $300,000.00 per occurrence. Please note, the "products" minimum coverage is $2,000,000. 

    Submit a letter from the property owner, if separate from the applicant or event coordinator, expressing permission for the event. 

    Submit an example of advertisement distributed for the event (this could be a social media post, brochure, email, flyer, etc.)

    Submit the appropriate permit(s) from the Tarrant County Health Department that is required for any food service and/or sales (mobile food permit). Food trucks will need to submit their sales tax ID numbers. 

    Include a copy of the sales tax ID number (for retail sales). 

    Please note:

    • Any merchandise to be displayed or sold must be clearly related or incidental to the current Certificate of Occupancy (and must be taken out by the Certificate of Occupancy holder) at the site. Itinerant vendors shall not be permitted. Include information on the event so that the sales, food or public entertainment is related to the business/property on which they are proposing to locate.
    • Items for outside display within the festival area are to be approved by the City of Grapevine Festival Committee.
    • A minimum four feet of clear sidewalk width shall be maintained at all times and at no time shall required egress from the building be obstructed.
    • Use of required parking areas for temporary outside display and sales shall not negatively impact the ability to provide adequate parking on the subject site nor shall it create a burden on surrounding properties or encourage parking within the right-of-way. Approval for use of required parking areas shall be at the discretion of the Development Services Director.
    • A temporary use shall not be permitted nearer than 250 feet to a residentially zoned district except for concrete mixing or batching plants which shall not be located closer than 1,000 feet to a developed residentially zoned district. 
    • Tents - a tent permit and inspections are required from both the Building Inspection Department (817- 410-3165) and Fire Department (817-410-4400). The tent shall be installed by a registered contractor and a flame spread certificate shall be submitted.
    • Fencing - Any fences that cross fire lanes shall be plastic construction fencing. The fencing shall be such that it can be moved by one person in the event of an emergency.
  • TEMPORARY USE APPLICATION HAS BEEN UPDATED AS OF SEPTEMBER 14, 2023

    SEC. 15-9. The application for the permit shall be filed not less than thirty (30) days before the first performance and shall contain the following information. Any event application submitted less than the aforementioned time frame is subject to denial. 

    Temporary outside display and sales of merchandise, and food service may be permitted on one occasion in any quarter of a calendar year for a period not to exceed 14 consecutive days, subject to the following conditions:

    Please submit a detailed explanation in a letter of your temporary use/public entertainment. This should be attached to the application as a letter in MS word or PDF format. Please include any details about the nature of the event including but not limited to: 

    • Expected number of attendees
    • Setup start time
    • Breakdown end time
    • A complete list of vendors including the business name, contact, phone number, address, and what they sell (items or food), if applicable
    • Items to be sold 
    • Name of the company holding/ hosting the event
    • All food truck owners and operators, etc. 
    • State if outside speakers will or will not be utilized (this includes amplified music live and/or DJ, master of ceremonies, etc.) 
    • State in your letter if you are providing food sales/service


    If the event is sponsored by a non-profit organization, provide a copy of your non-profit tax exempt certification.

    Submit an accurate site plan showing each of the following

    • Location of event 
    • Tent locations and dimensions (For tents over 400 square feet, that have sides or will be open after dark - a detailed layout of the tent with the emergency lights, exit lights, exit doors and fixtures indicated shall be required.)
    • Emergency exits (along with ingress and egress and fire exit plan)
    • Traffic flow
    • If outdoor speakers are to be used, mark the location of any and all speakers and the directions they face. Show the location and the direction of sound (speakers shall face away from residential neighborhoods). 
    •  Food trucks
    • Parking areas
    • Booths, exhibits, tables, etc.
    • Fencing
    • Lighting
    Any application with a site plan missing any of the above items is subject to denial. 

    With each public entertainment permit, a liability, fire and comprehensive insurance policy shall be provided reflecting the City of Grapevine listed as an additional insured party for an adequate and reasonable amount of insurance as determined by the City Manager, in an amount not less than $300,000.00 per occurrence. Please note, the "products" minimum coverage is $2,000,000. 

    Submit a letter from the property owner, if separate from the applicant or event coordinator, expressing permission for the event. 

    Submit an example of advertisement distributed for the event (this could be a social media post, brochure, email, flyer, etc.)

    Submit the appropriate permit(s) from the Tarrant County Health Department that is required for any food service and/or sales (mobile food permit). Food trucks will need to submit their sales tax ID numbers. 

    Include a copy of the sales tax ID number (for retail sales). 

    Please note:

    • Any merchandise to be displayed or sold must be clearly related or incidental to the current Certificate of Occupancy (and must be taken out by the Certificate of Occupancy holder) at the site. Itinerant vendors shall not be permitted. Include information on the event so that the sales, food or public entertainment is related to the business/property on which they are proposing to locate.
    • Items for outside display within the festival area are to be approved by the City of Grapevine Festival Committee.
    • A minimum four feet of clear sidewalk width shall be maintained at all times and at no time shall required egress from the building be obstructed.
    • Use of required parking areas for temporary outside display and sales shall not negatively impact the ability to provide adequate parking on the subject site nor shall it create a burden on surrounding properties or encourage parking within the right-of-way. Approval for use of required parking areas shall be at the discretion of the Development Services Director.
    • A temporary use shall not be permitted nearer than 250 feet to a residentially zoned district except for concrete mixing or batching plants which shall not be located closer than 1,000 feet to a developed residentially zoned district. 
    • Tents - a tent permit and inspections are required from both the Building Inspection Department (817- 410-3165) and Fire Department (817-410-4400). The tent shall be installed by a registered contractor and a flame spread certificate shall be submitted.
    • Fencing - Any fences that cross fire lanes shall be plastic construction fencing. The fencing shall be such that it can be moved by one person in the event of an emergency.

Applicant

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  • Are the Applicant and the Property Owner the same?

Property Owner

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Event Information

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  • Will there be food service and/or sales at this event?

Tarrant County Public Health Department Temporary Food Establishment

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Texas Sales Tax

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  • Texas Sales Tax is charged and collected on sales within the State and City of Grapevine, Texas of “taxable items.” Taxable items include both tangible personal property, specified services. If you are in a business that will be selling “taxable items” within the City of Grapevine, Texas you will be required to collect State and Local Sales Tax in the amount of 8.25%.

    A “Seller or Retailer” means a person engaged in the business of making sales of “taxable items”, the receipts from which are included in the measure of sales or use tax.

    The term, “place of business” includes any location at which three or more orders are received by the “Seller or Retailer in a calendar year. If an order is received at the place of business of a retailer in Texas, but delivery or shipment is made from a location within the state other than the retailer’s place of business. State and local sales tax is due and is allocated to the city where the order was received.

    I have read the above and I understand that I will be required to provide a copy of the Sales Tax Permit to the City of Grapevine, Texas if the circumstance applies to my business.

  • Date will be captured on form submission